... and equipment with repairs, workmen, servicing etc as needed • Drafts, formats, and prints relevant documents • Maintains stock lists and orders office supplies as needed • Assists in purchase orders and invoicing • Maintains accurate records for employee holiday requests & overtime payment submissions • Manages outgoing post and records data on special deliveries • Provide general administrative support as needed to maintain the smooth operations of the office. • Managing databases and filing Human Resource systems • Preparing or updating employment records related to hiring, transferring, promoting, and terminating • Processing all personnel action forms and ensuring proper approval • Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks
... ill be responsible for all time worked calculations including Lieu time, holidays, time in and out, sick pay - You will be responsible for all Social Insurance matters - You will be responsible for recruitment advertising and setting up interviews - You must possess a thorough knowledge of all POS and Accounting software, Excel, Mail and time -punch software - Data entry roles as defined by the office manager including entering of invoices if required. - Any problems during your working hours must be reported directly to the Office Manager or General Manager. - In partnership with heads of department you will create training programs and organize training from outside partners, or party if needed. - Other duties to help in the overall operations of the restaurant when needed. - Helping to maintain a positive and dynamic working environment for staff and management.
... oordinate the efficiency of team deliveries - Manage projects timeline - Update engagement/client status in database and handle confidential matters - Translate documents - Support as an interpreter in client meetings
... or and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards. - Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Complies with bid process guidelines. Assist with preparations of monthly and quarterly management reports. - Tracks and files contracts and insurance certificates. Maintains follow-up system - Schedules and coordinates meetings/special events as requested. - Performs other duties as assigned.
... br />• Printing matters • Coordinating with GSC for payment arrangement to all Admin suppliers. • Logistic arrangement for company big events/ meetings/training • Support expats with Admin issues • Other ad-hoc assignments by Area Administration Manager and Country Manager • In this position, the incumbent will have an opportunity to acquire skills and knowledge in the following areas: - Multi task handling - Time management - Project/ event management - People management skills
... office stationery - Vendors management (taxi, car rentals, house leases, insurances…) - Plan, organize and support business trip, employees’ trainings and activities, and company events - Clerical tasks: phone calls management, welcome guests, and daily mail and deliveries management - Manage documents, related vendors contracts and database of the company - Keep updating employees’ contact list, org chart, and calendar - Plan and manage office’s expenditures - Training employees about company’s admin policy - Counsel, build and develop office management process to enhance operation performance and professionalism - Other tasks assigned by Line Manager
... st 2. Admin works: - Reviews company cars mileage, overtime and other expenses on a monthly basis. - Arranges and manages car schedule of drivers daily. - Instructs and manages messengers and office cleaner to do all administrative tasks, cleaning and documents delivery. - Be responsible for incoming and outgoing mails and packages via normal and courier service. - Be responsible for office supplies such as stationery and pantry inventory at cost efficient and quality levels - Assists in planning and preparation of meetings, seminars, presentation, conferences, company trip, social/outdoor activities… that hosting by HR - Books air ticket for all staff as per request - Assists in managing office facilities maintenance including of furniture and fixtures, office security - Arranges hotel accommodation, transportation means… for Staff and Guest as request. - Be In charge of Union task. - Support Admin in all Administration tasks: + Office fitting out (if any) and office decoration. + Office supplies: office furniture and office machines at cost efficient and quality levels +Purchases of all items for work of administrative nature relating to office such as card visit, letter head, envelopes, gifts, ferry tickets etc., + Office expense records.
... triving to get things right the first time 3. Keeping information very clear and easy to understand 4. Make every minute count 5. Strive for full completion of tasks 6. Meeting deadlines at all times 7. Self training and improvement necessary frequently Daily work can contain tasks as follows (and more) Any updates/changes/reports in our stock management system Any updates/changes/reports on Websites Working on spreadsheets (Excel) Customer emails as and when required Any reporting requirements (hours worked, sales, costs, products listed/not listed, images available/not available...) Translations as and when needed Image management Keep record of office expenses - send file every last day of the month to Sonja (or the first 2 days of the next month, if off work) Import / Exports of files Making sure office is clean at all times Making coffee/tea THIS POSITION IS AVAILABLE IMMEDIATELY.