Tìm việc làm

Tìm việc làm admin executive tại Hà Nội

LươngThỏa thuận
Hà Nội
... urchase Requests, Order stationery, recruitment request, etc. [Kiểm tra các yêu cầu về thanh toán, mua hàng, yêu cầu tuyển dụng của Chi nhánh, văn phòng phẩm,…]
• Overtime, business allowance, annual leave calculation (Monthly) [Hàng tháng tổng hợp và tính toán OT cũng như công tác phí, phép năm]
• Mornitoring GPS, maintenance, petrol of vehicle, Cars schedule (Weekly), Drivers management [Giám sát, theo dõi đội xe của Chi nhánh, xăng, bảo dưỡng, lịch xe, quản lý tài xế…]
• Mornitoring, verifying all stock out/in requests, DO. Stock check, asset check monthly and/or periodically for Saigon Warehouse, machines management [Theo dõi và đối chiếu các yêu cầu xuất nhập kho, DO, Kiểm kho, kiểm kê tài sản hàng tháng và/hoặc theo định kỳ tại Kho chi nhánh, quản lý máy móc.]
• Handling seasonal projects, which is launched internally and effecting to HCMC Branch [Phụ trách những dự án nội bộ theo từng thời điểm và có liên quan đến chi nhánh]
• Other related tasks are required [Thực hiện các công việc khác có liên quan]
LươngThỏa thuận
Hà Nội
... or and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
- Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Complies with bid process guidelines. Assist with preparations of monthly and quarterly management reports.
- Tracks and files contracts and insurance certificates. Maintains follow-up system
- Schedules and coordinates meetings/special events as requested.
- Performs other duties as assigned.
LươngThỏa thuận
Hà Nội
... Manage cleaners in office and responsible for sanitation.
- Handle logistic for employee such as accommodation, air ticket, travel, car booking etc.,
- Providing logistic support applying or renewing work permit, residence card and business visa for expats, accommodation for expats, receiving customers/ candidate, working place for new
employee.
- Logistics arrangement for all company events/ parties/ meetings/ trainings.
- Coordinating with accounting department for payment arrangement to all admin suppliers.
- Prepare regular report on expense and office budget.
- Other duties assigned by Manager.
LươngThỏa thuận
Hà Nội
... venir etc.
- Oversee a tracking and identification system for all equipment / assets purchased, including periodic stocktakes and reconciliation of missing items
ADMINISTRATION:
- Control Company’s filing systems, manage tools, and advertisement materials;
- Arrange transportation, accommodation for business trips;
- Manage incoming / outgoing calls / mails, meetings for Executive Director;
- Other clerical works as assigned by the Company;
- Assist in human resources works as assigned by Executive Director and HR Manager.
... rmits, etc.)
o DOH (Department of Health)
o MOH (Ministry of Health)
o DOLISA
o District Police
3. Stationary supplies custodian (includes all Ops Forms and POSM’s) -
o Managing and controlling supplies including inventories
o Requisition, receiving, issuance
4. Retail Warehouse custodian -
o Managing and controlling supplies including inventories
o Requisition, receiving, issuance
5. Petty Cash custodian
o Requisition
o Disbursement
o Liquidation
6. Payment Request Processing
o All payments directly related to #’s 1-4 ONLY
o Utilities
- Electricity
- Water
- Phone (mobile and landlines)
- Internet
- Security
- Drinking Water (La Vie)
- Coffee Machine supplies
7. Purchasing/ Ordering of items directly related to #’s 1-4 ONLY
o Direct local purchase
o Order thru Head Office Purchasing
8. Direct Supervision of Security Guards
9. Direct Supervision of Cleaning Crew
LươngThỏa thuận
Hà Nội
... Process claims and reimbursement of sales hierarchy
• In charge of travelling services i.e transportation, accommodation…for business trip of sales
• Hierarchy Co-operation with other functional departments to facilitate daily works of Distribution
• Track leave of sales force and prepare timeline for payroll
• Organise Distribution events such as trip contest, Kick off and Mid Year Review…
• Implement purchase requests of Distribution in line with procedures of Procurement and Finance
• Work with vendor and Marketing team to process gifts for sales activities such as mini-show, big show… at branches
• Regularly prepare reports to relevant parties: Mini-show report, marketing material report; sales activity, branch visit report, accrual report…
• Keep track of Distribution budget
• Following up with IT to manage and enhance Branch Engagement System (BES) system to facilitate gift ordering for sales activities
• Handle premium refund request to customers
• Other task if required by Line Manager.
LươngThỏa thuận
Hà Nội
... ise to collect the corporate rate for hotel reservation (included room and meeting room)
- Arrange the Receptionist and Saturday Roster
- Insurance for expatriates
- Support to arrange the room reservation as well as the transportation for visitors
- Ad-hoc reports: VN Air Travel - Carbon Reporting, CBRE Asia Carbon Emission Reporting- Car Fleet & Facility,…
- Manage the service contract and liaise with vendors (car, tea lady, office maintenance, etc.)
HR ADMINISTRATION DUTIES:
- Follow up the expiry date of probation and labor contract
- Informing the newcomers and sending exit procedure
- Check attendance record, finalize and send to Business Line Leader
- Update staff leave entitlement
- In charge of paperwork for expatriates: visa, temporary resident card
- Translation company policy and compliance from English to Vietnamese and vice versa
- Assist in training courses, record the quotation and staffs commitment
- Fully in charge of recruiting and making offer interns for relevant departments
- Support to organize company events (Mid-autumn, quarterly staff meeting..)
Lương10 triệu - 15 triệu
Hà Nội
... and transportation.
3. To assist application of import licences:
- To adjust application dossiers of import licences as requested by Ministry of Health.
- To meet officers at Ministry of Health when needed.
- To learn new regulations issued by Ministry of Health.
4. To support marketing department in promotion events/scientific seminars (to find suitable venues, rental contract negotiation, contact clients for their accommodation during events).
5. To organize company events (meeting, company trips, year-end party, staff’ birthday, Mid-autumn festival, Children’s day)
6. Other Administrative activities: office operation, stationary, collect and record document, receipts, book meeting, arrange transportation, accommodation...
*** Working Location: Sysmex Vietnam - Hanoi Branch: 10th Floor, Vinaconex Building, 34 Lang Ha st., Dong Da Dist., Hanoi
*** Working Time: From 1/8/2019-30/04/2020

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